There are dozens, if not hundreds, of cloud based project management tools available in the market today. Hubbion, as you know, is completely free in that you do not have to pay anything regardless of the number of users you collaborate with, or the number of files you attach. But this is not true with all project management tools. In this article, we will take a look at the pricing list of all the major project management tools you could be interested in.
What to look for while comparing prices
Very few project management tools are completely paid. In other words, most tools out there allow users to explore their offerings for free. The free offerings are however limited in one way or the other. Before comparing the various tools side-by-side, you should have an understanding of your own PMT requirements
- How many users would need to sign up to your project management tool?
- What is the typical file or storage size you will need for your projects?
- How many projects do you handle at a time on an average?
- Do you need any sort of integration with other tools?
Min cost: $0
Avg cost: $0
Average annual cost for a 20 member team: $0
Hubbion is completely free to use. There is no restriction on the number of users you can collaborate with. You can create as many projects as you want. Better, there is no limit on the number of files you can attach, the file sizes and the overall storage limit. Overall, Hubbion is ideal for small and medium businesses who are bootstrapped and do not want to spend money on managing projects. You can sign on Hubbion by visiting this link: https://hubbion.com/registration
Min cost: $0
Avg cost: $24.80/user/month
Average annual cost for a 20 member team: $5952
Wrike does have a free plan but this has its own restrictions. For one, you can only have a maximum of five users. That would be fine for small businesses except that the free plan also restricts your storage space to under 2GB. That’s not a lot of space and you could quickly breach this storage in two to three months on an average.
An average business with around 20 users and will have several GB of storage could be spending around $24.80 per user per month. That works out to around $496 per month for a 20 person team (or $5952 per year).
Min cost: $0
Avg cost: $9.99/user/month
Average annual cost for a 20 member team: $2376
Trello is by far the most popular Kanban board. It is also popular among users who mostly share small text files or need a tool for just monitoring updates. But given that Trello has a serious cap of just 10 MB for file uploads, it may not be useful for any business looking for any file sharing that is over 10 MB in size. The average cost for a 20 member business team would be around $198 per month which works out to $2376 per year.
Min cost: $99/month
Avg cost: $99/month
Average annual cost for a 20 member team: $1188
Basecamp can be pretty expensive or cheap depending on the kind of team you handle. If you are a small 5-6 member team, then paying $99/month (or $1188 per year) can seem quite expensive. On the other hand, a 20 member team might find the flat $99/month pricing to be quite cheap. Integrations cost extra and a 20 member team could spend as much as $650/month for these integrations.
Besides the pricing itself, another factor that users must look into before signing up for Basecamp is the user interface. The Basecamp UX can take some time to get used to. It is a good idea to request a free trial account and explore the various features before you pay for the software.
Min cost: $0
Avg cost: $9.99/user/month
Average annual cost for a 20 member team: $2400
Like Wrike, Asana too has a free plan for entry level users. This however extends to fifteen team members and is good for many small teams. The dashboards for free plans are however basic and if you are looking for all the comprehensive user options, then you will have to go for the Premium version that costs $9.99 per user per month.
For a basic 20 member team, Asana will set you back by $200 per month or $2400 per year.
Min cost: $10
Avg cost: $7/user/month
Average annual cost for a 20 member team: $1680 (cloud)
JIRA is available as both a cloud-hosted as well as self-hosted software. When you are on the cloud, you pay a flat $10 for up to ten users. But if you are a bigger team or work with multiple external stakeholders who can take your total user number to more than 10, then you should be ready to pay a lot more. For a 20 member team, the cloud based JIRA app should cost around $140 per month or $1680 per year.
You may also go for the self-hosted option which is normally not advisable for small businesses since this requires a lot of installation and maintenance related effort. This is a one-time payment and depends on the number of users you need access to. A 20 person team could opt for a Server that will need a one-time payment of $2000. Annual maintenance is free for the first year and may be an additional expense from your second year.
Min cost: $14/user
Avg cost: $15-$25/user/month
Average annual cost for a 20 member team: $6000
Smartsheets offers unlimited collaboration with other users which is great. However, small businesses may need to opt for the ‘Business’ or ‘Team’ plan to get all their needs fulfilled. Smartsheets work on the concept of ‘sheets’ which is essentially used to store anything from projects to contacts and checklists. One user can store up to 50 sheets (contacts, projects or checklists) using the Team option which may not be a lot for some businesses. In such cases, you may have to opt for the Business plan which costs $25/user/month. A 20 member team may thus need to spend around $500 per month or $6000 a year.
Min cost: $7.20/user/month
Avg cost: $19.20/user/month
Average annual cost for a 20 member team: $4608
The basic version of Podio comes with user management, task management and collaboration with unlimited external users. These features are available at a price of $7.20 per user per month (billed annually). If you are looking for features like automated workflows and read only access, then you must go for the Plus plan that costs $11.20 per user per month. Features such as encrypted file sharing and large file storage are only available to customers of the Premium plan that is priced at $19.20 per user per month. For a twenty member team, this will cost you $384 per month or $4608 per year.