7 Document Management Stats You Need to Hear

How does your company handle document management? If you are still relying on manual data entry and Google docs for document sharing, then you are going to want to take notice. With a document management company, you can streamline your business workflow, improve efficiency, save money, and so much more. If you have been contemplating whether or not your company needs a new document management system, these stats are for you.
Document Management Stats Regarding Productivity

Productivity is everything when it comes to your bottom line. If your employees are spending their time doing things that could be streamlined with a document management system, you are losing money every day. Here are some of the most compelling stats regarding productivity.

Over 21% of daily productivity loss can be attributed to document issues.

Whether your employee is trying to open a document that was sent to them via email or they simply cannot find the document they need to reference, your team is spending a lot of time struggling over documents. With document management software, all of this can be eliminated and productivity levels can increase by 21 percent.

On average, a professional spends 18 minutes searching for a document, which adds up to nearly 50% of their total time on the job.

Nearly all of the information your team accesses comes to them in a document of some kind, and even if they have the most thought-out filing system on their own computer desktop, it is just not as easily searchable and sharable as a document management system.

Most documents are photocopied about 20 times.

After all, you need to share important documents with everyone in the office, and this requires a lot of paper, ink, and time. Or, you could go green and transfer your company’s documents to a document management system that allows everyone to access the documents on their own devices simultaneously.
Document Management Stats Regarding Collaboration

A document management system is incredible for organizing data, that is true, and it is equally amazing for collaborating between employees in the same office and across the world. Here are some shocking stats about collaboration.

Email is the collaboration method of choice for 92 percent of employed adults.

Yes, email allows you to quickly communicate; however, in a slew of messages, it is all too easy for important information to be skipped. Not only that, these emails are challenging to prioritize, and it is hard to track who has seen which email and if any action was taken. Enter a document management system: documents are stored on a smart platform that allows documents to be accessed by multiple people. Each of the users can leave comments directly on the document for everyone to see, and notifications will be sent to participating parties.

Every day, as many as 83 percent of workers struggle with version issues.

When it comes to collaboration, few things are more important than making sure you are working on the most up-to-date document; however, if you don’t have a system in place that saves each document in real-time amongst all contributors, then there is a good chance an outdated version will be used instead. With the version control options in a document management system, everyone can see who made what changes and when, and all changes will be made instantly for all users.
Document Management Stats Regarding Remote Work

Just because your employees work at a desk during the day, that doesn’t mean they will never need to access documents when they are away from the office. A document management system brings freedom to your employees, providing them access to important files no matter where they are. Here are some intriguing stats about working remotely.

Almost 80 percent of business owners would like the ability to access documents on the go.

If you are one of them, what are you waiting for? The technology exists, and it is easily accessible, so it is time to put it to work for you. Look up documents while commuting, traveling, or even at home on your sofa. Don’t be chained to your desktop.

Integrating e-signatures into your workflow can cut back turnaround times by as much as 80 percent, and you can save about 20 dollars per document using them.

When a document requires a signature, you have to locate the person who needs to sign, give them the papers, wait for them to review them, have them sign, and then collect the papers. The process is daunting. Luckily, there is a better way. With e-signatures, available with most document management software, anyone can access the documents from anywhere across the world. They can they review these documents when it is convenient for them, and then instantly sign them. You will be notified as soon as the document is signed so you can move forward.

Clearly, the stats are compelling. If you are not putting a document management system to work for your company, you are wasting time and money every day.

Mobile Maps Users In Europe

According to a ComScore MobiLens survey, the number of mobile maps and direction users has increased by over 68% in the past one year across Europe. In February this year alone, close to 21 million users over the age of 13 made use of these services. Compare the number to the 12 million odd people who accessed the mobile map services in February of last year.

Here are the number of users from the different countries as assessed by the report

United Kingdom : 5.7 million
Germany : 3.87 million
Spain : 3.132 million
France : 3.518 million
Italy : 4.879 million

EU5 : 21.099 million

Number Of iPad Apps By Category

Perhaps these are early days for the iPad and hence this study might not hold true for a long time and I hope to revisit this in a few more months. However, with the hype surrounding Apple’s new device, it will be interesting to see how many app developers are sold out on this concept and what are the kind of apps they see will appeal the iPad audience.

Folks at Distimo have studied the iPad apps and listed these applications down by category. Here are the various categories of iPad apps and the number of apps under each of these different categories.

Books : 133
Business : 52
Education : 205
Entertainment : 260
Finance : 21
Games : 833
Health & Fitness : 38
Lifestyle : 110
Medical : 30
Music : 106
Navigation : 18
News : 51
Photography : 81
Productivity : 152
Reference : 73
Social Networking : 54
Sports : 31
Travel : 73
Utilities : 165
Weather : 17

Mobile App Downloads Worldwide

In a study published earlier this year, Gartner predicted that the mobile apps to grow to a $30 billion market globally by 2013. That was against a yearly download of an estimated 21.6 billion applications. However, FutureSource consulting in their recent study published have been less optimistic. According to them, the mobile app market would grow to see 16 billion downloads by 2013 – that’s close to 23% less than Gartner’s prediction. While the actual numbers will only be known as the future becomes clearer, here are numbers predicted in the latest study.

2008 : 530 million downloads
2009 : 3.59 billion
2010 : 6.61 billion
2011 : 9.88 billion
2012 : 13.25 billion
2013 : 16.21 billion

Number Of New Apps In Android Marketplace : By Month

Google Android is regarded to be the closest rival to the iPhone OS and is seen as the platform that will eventually take on the mantle from the iPhone. The number of third party apps on this platform is thus a matter of high interest.

AndroLib, the popular destination for Android Apps has a database that chronicles the number of new applications that have been included in the Android marketplace over the past several months. Here is the list

Jul ’09 : 1558
Aug ’09 : 1719
Sep ’09 : 2199
Oct ’09 : 2494
Nov ’09 : 3315
Dec ’09 : 3807
Jan ’10 : 4458
Feb ’10 : 5532
Mar ’10 : 9331

Interestingly, last month has seen a sudden jump in the number of Android apps added. Any idea why?

Smartphone User Spending On Mobile Apps

Mobile phone users have been graduating to smartphones majorly because of the third party apps that come with it. However, how many users actually choose to go with paid apps? Is the gender of the user a factor while determining the number of paid apps that the user downloads?

A recent study conducted by Data Innovation looked into these aspects while drawing conclusions on the spending propensity of smartphone users with regards to third party mobile applications. Here are some results from the study that was conducted over a three month period.

98% of the smartphone users download at least one app during the three months the study was conducted

48% of the users downloaded only free applications
21% of users spent less than $5
17% of users spent between $5 and $10

Women were 12% more likely to download free apps.

App Revenue From Tablet Devices : Projection

The Apple iPad is launching this week and the hype surrounding the device is huge. The initial estimates point out to a sale of close to 6 million units by the end of 2010 with growth forecast on the upward for the next few years. Considering that the third party application market is one of the drivers of this market, the projections have been extremely optimistic.

GigaOm has assorted interesting pieces of information, one of which is about the third party app revenue expected to be made from the tablet devices. Here is what their study estimates

2010 : $183 million
2015 : $8.17 billion

It needs to be noted that this is for the tablet segment in general and also is cumulative of money made by app developers and the commissions claimed by the platform owners like Apple.

Mobile App Store Market Share Based On Usage

As you may have guessed, Apple App Store enjoys the lead when it comes to app store usage. However, when the application marketplace is taken overall to include those from carriers such as those from AT&T and Verizon, the difference is not much. Here is a study from Nielsen that looks into the usage based market share of the various app stores

Apple App Store : 25%
Blackberry App World : 16%
Verizon Application Store : 15%
AT&T Application Store : 12%
Sprint Application Store : 10%
T-Mobile Application Stores : 8%
Windows Marketplace : 4%
Android Market Store : 2%
Palm App Store : 1%
Handango : 1%

Average Price Of Popular iPhone Apps By Region

Distimo, a Netherlands based market research firm has released its latest report that looks into the prices of popular paid applications worldwide. One of the striking observations is that the most popular iPhone applications* are the most expensive in Europe whereas least expensive in North America and Asia. Here is the average price of popular apps in the various continents

Europe : $3.86
Africa : $3.43
South America : $3.10
Australia : $2.86
Asia : $2.69
North America : $2.43

*Distimo has not elaborated on the criterion for picking applications as popular (download numbers or revenues) and also the number of such applications used for the study